School Board to hold special meeting Monday
The Caroline School Board will hold a special meeting at 4:30 p.m. Monday in the auditorium of the School Board office.
Here’s the email I received today at 8:44 a.m. from Dr.Rebecca Broaddus, the assistant superintendent and clerk of the School Board:
“There will be a Special Called School Board Meeting on Monday, October 28, 2013 at 4:30 p.m. in the auditorium at the School Board Office.”
When I called School Board Chairwoman Nancy Carson to ask about the topic of the meeting, she told me that it was a closed meeting and is about “personnel.” She apologized that she couldn’t offer me any other details.
Update: Dr.Broaddus emailed me back and told me that the meeting is to review the process and select a pool of hearing officers for personnel matters.”
To be in compliance with the Freedom of Information Act (in regard to closed meetings) the board must do these things:
III. CLOSED MEETING PROCEDURES
WHAT DOES A PUBLIC BODY HAVE TO DO TO CLOSE A MEETING?
In order to conduct a closed meeting, the public body must take an affirmative recorded vote in an open meeting approving a motion that:
1. Identifies the subject matter for the closed meeting;
2. States the purpose of the closed meeting; and
3. Makes specific reference to the applicable exemption from the open meeting requirements.
The motion must be set forth in detail in the minutes of the open meeting.
A general reference to the provisions of FOIA, the authorized exemptions from open meeting requirements, or the subject matter of the closed meeting is not sufficient to satisfy the requirements for holding a closed meeting.