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12/1/09 BOS meeting recap

Contact Information:

Percy Ashcraft, County Administrator                          (804) 633-5380

December 1 Meeting Recap

BOS Approves Dawn Library

Branch Going Out for Bid

The Board of Supervisors at its December 1 meeting approved the Dawn Library Branch Committee putting the project out to bid to test the market prices.

Following remarks that included those by architect Glenn Reynolds, the BOS agreed it was a good idea to accept bids and see what the cost will be to construct the facility. However, Chairman Wayne Acors had a strong warning for the group not to get their hopes up when the bids actually come in.

“I don’t think there is anyone here who doesn’t support the project,” commented Acors. “But the reality is we don’t know if we are going to have the money to pay for the construction when the bids come in.”

Acors was referring to the tight budget the County is working from and what is likely to be a tighter one next year with state budget cuts on the horizon. After appropriating $235,000 to the Caroline Library Board in December of 2007, the Board of Supervisors put the project on hold in November, 2008 because of the downturn in the economy.

Since that time, the Dawn Library Branch Committee has hired an architect who has designed plans and private fund-raising has occurred that has raised $93,000. The original price of the entire project was $1 million, but Reynolds feels the project can come in under that.

“We have ways to make it work,” Reynolds said. “Once we see what the bids are, we have options. It may be a phased project if necessary.”

Reedy Church Supervisor Maxie Rozell, whose family donated the property for the branch that would be located just off Route 301, wants to move forward with the project.

“When we broke ground in 2008, we told the committee to go out and raise private funds and design the building,” Rozell said. “They have done exactly what we asked them to do. I know times are tough, but we need to find a way to get this project completed.”

Reynolds will handle the bidding process on behalf of the Caroline Library Board and report back the results to the Board of Supervisors in early 2010. Prior to that, he has committed to make sure the plans have the blessings of the County Building Official.

“That is my concern,” commented Bowling Green Supervisor Jeff Sili. “There seems to be a list of things that need addressed and I can’t support the project until that happens.”

Port Royal District Supervisor Bobby Popowicz has asked Economic Development Director Gary Wilson to purse grant funding for the project. This might involve an educational partnership with the Public School Division.

Other meeting highlights include:

  • Received an update by VDOT Superintendent Charlie Stunkle who informed the BOS that a complete reorganization of the Bowling Green office will be completed by April 23.

  • Received a report from the County Agricultural Fair Committee on its 2009 activities.
  • Reappointed Danny Carter to the Rappahannock Area Alcohol Action Program.
  • Appointed Art Terry (Port Royal District) and Addie Terrell (Reedy Church District) to the Board of Assessors.
  • Approved a Memorandum of Understanding with Town of Port Royal to provide property maintenance services.
  • Adopted a resolution of appreciation for the Mattaponi Hunt Club for organizing the Wounded Warrior Project Outing.
  • Approved a letter that authorizes Peumensend Creek Regional Jail to accept federal prisoners under certain circumstances.
  • Held a public hearing on the 2030 Comprehensive Plan and deferred action until January 12, 2010.
  • Held a public hearing on a rezoning request by Mr. and Mrs. J.D. Young to locate a hotel at the intersection of Route 1 and Route 601. Action was deferred until the February 9 meeting.
  • Approved the 2010 Regional Legislative Platform.
  • Will request Public School Division Superintendent Dr. Greg Killough attend the January 12 meeting and discuss the overall spending for the Lewis and Clark Elementary School construction.
  • Directed staff to investigate the cost savings and overall impact of the BOS having one meeting a month for the early part of 2010.

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